AI product
LifeCopilot
A project execution system that turns a brief into sized tasks and tells you whether the deadline is real.
Visit the live productEvery project tool answers the wrong question
Project tools record intention very well. They go quiet on the only question a stakeholder ever actually asks, which is whether the date holds. Percent complete is counted in tickets, so a board shows eighty percent finished while the remaining twenty percent contains all of the genuinely hard work and most of the risk.
The second failure is task size. Cards get written at whatever size felt natural that morning, so one card is twenty minutes and the next is three weeks disguised as a verb. A card can then sit in progress for a fortnight with nobody able to say why, because the unit of work is too large to be stuck in an obvious way.
LifeCopilot breaks a brief into goals, milestones and tasks, with every task sized between fifteen minutes and three hours. At that size, a stalled task is visible within a day rather than at the end of a sprint. Dependencies, estimates and blockers are first class rather than labels, because a blocker that is a label is a blocker nobody owns.
Progress is weighted by effort rather than counted, and observed velocity drives a forecast against the committed date. The product will tell you the date is not reachable. That is the entire point, and it is the feature most tools are quietly designed to avoid having.
How a brief becomes a plan
Decompose the brief
Goals and milestones first, each with completion criteria, so there is a definition of done before there is a task list.
Size every task honestly
Fifteen minutes to three hours. Anything larger is not a task, it is a milestone that has not been thought about yet.
Make dependencies and blockers visible
Both are structural rather than cosmetic, so the critical path is derived rather than argued about in a meeting.
Forecast, then re-forecast
Effort weighted progress and observed velocity produce a date. When reality moves, the forecast moves with it rather than waiting for someone to admit it.
Built with
For your product
What this says about how we work
We built a tool whose main feature is telling you bad news early. That is also how we run engagements: a date that is slipping is reported the week it starts slipping, not the week before launch. Most delivery problems are not capability problems, they are problems that were visible for a month and nobody said anything.
Questions people ask
- How is this different from a task board?
- A board shows what exists. LifeCopilot weights progress by effort and uses observed velocity to forecast the committed date, so it answers whether the plan is still real rather than how many cards moved.
- Why cap tasks at three hours?
- Because a stalled task that size is visible within a day. At three weeks, it is visible at the retrospective, which is too late to do anything about it.
- What does the AI copilot actually do?
- It reads the plan itself, drafts tasks, finds the gap between a milestone and the work underneath it, and answers questions from the project's own data rather than from general knowledge.
- Does it work for a team or one person?
- Both. The structure is the same either way, and the forecasting is arguably more useful when there is nobody else to notice that a date has quietly moved.
What we did on this one
- Backend development
- Frontend development
- Product design
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